February 2019 Vestry Minutes
Present: Fr. Donnel O'Flynn, Sam Detwiler, Jesse Newby, Julie Crandell, Colby Wood, Kathy Larson, Holly Ward, Don Amundson, Larry Taylor and Kurt Larson. Absent: Nancy Faure.
A potluck was enjoyed as a way of welcoming new Vestry members, Don Amundson, Kurt Larson, and Larry Taylor, and saying goodbye to members leaving, David Curtis, John Bertram and David Reese.
Prayers were said and Julie Crandall presented a reflection from Sabbath.
Fr. O’Flynn explained that an important focus of the first meeting of the year would be an orientation to vestry procedures and report formats. Each member was given a copy of the prayer form used at meetings, and also parish bylaws, which were reviewed. Treasurer Sam Detwiler explained the financial materials that are presented each month.
Clerk: January minutes, submitted by Holly Ward, were approved by Colby, seconded by Julie, and accepted.
Treasurer: Sam Detwiler reported a money wire to Haiti was sent twice and, therefore, we were billed twice. It was a bank error which has not yet been corrected. He suggested that we not go to the trouble of trying to get the money back but just consider the second wire to be the parish contribution to St Nicolas school for 2019. He reported that in January the operating account shows a surplus of $173.27 because we had fewer expenses than we budgeted for. Colby moved, and Don seconded the budget be approved, and it was accepted.
Junior Warden: no report was given as the next Junior Warden would be elected later in the meeting.
Senior Warden: Colby presented each member with a binder to be used for Vestry business, then handed on to replacing members in the future.
Rector: No report as everything of interest will be covered later in the meeting.
Prayer for Raising Up of Deacons
Fr O’Flynn explained the origin of this custom, and our hope that God will raise up a deacon from among our members. He then offered a brief prayer to this effect.
Sam reports that, after tax season, he will transition budget records from Church Windows to Quick Books, probably in July. At that time he will re-enter data from the first of the year. Barb Alsbury will update the donor list, and Sam will update vendor information.
Officers: Colby reported she had spoken with Nancy Faure, who has agreed to be the Jr. Warden. Discussion added that she is “a natural”, that she is on the premises often, that she notices what needs attention with our buildings and grounds. Kurt moved, and Larry seconded that she be added to the slate of officers. New officers were accepted—Senior Warden, Colby Wood; Junior Warden, Nancy Faure; Clerk, Kathy Larson; Treasurer, Sam Detwiler.
The Parochial Report for 2018, mandated to be filed by March 1st, was reviewed. Information comes from our Annual Report. Fr. O'Flynn pointed out that the membership number of 195 is not accurate. The Christ Church Bylaws, adopted in l972, reviewed in 2002, were presented and reviewed. These Bylaws state that church members shall be “all duly enrolled baptized persons...” We are in the process of creating accurate membership information. Julie moved, and Holly seconded that we accept the review.
Organ: Julie reminded us that the choir, and the congregation, prefer to have the choir in the loft with the organ. With the recent anonymous gift of $9500, our organ fund has grown to approximately $15,000. Colby stated that purchasing a new Hauptwerk digital organ is a financially sound, fiscally responsible way to move forward toward a purchase. Julie moved, Holly seconded that we purchase a new Hauptwerk. The Vestry unanimously agreed. Fr. O'Flynn said he's glad the Vestry took as much time as needed to make this decision. He will ask Craig Hodges to get us a quote for the total cost of a new Hauptwerk so we'll know how much more money needs to be raised. Don mentioned that the Memorial Fund is not designated for specific use and could be considered to cover some cost. Also, some money might possibly be raised from recycling metal parts of the old organ. When weather permits, a work party will be formed to proceed with dismantling the old organ.
Vestry Retreat: Because everyone is so busy, we agreed to have a retreat, at Christ Church, on a Sunday after the 10 o'clock service. Colby added that a retreat will help the Vestry determine a theme or priority for our work this year. Colby, Kathy and Jessie will help Fr. O'Flynn make further plans.
Shrove Tuesday Pancake Dinner: Don agreed to lead work to prepare for the dinner. He needs more help, 3-5 designated people. He will ask Roger Blair if he can help, and Larry volunteered to help. Don will make announcements in church addressing this need.
Reflection Leader for March: Holly volunteered.
Ash Wednesday services are March 6th at Noon and 7:00 pm.
Lenten discussion series begins Thursday March 7th at 5:30.
Friday noon services begin March 8th.
A planning session for Season of Creation is Saturday, March 9 at 10 o'clock.
Alanon will use Griffiths Hall, Sat March 16 8:30-2:00 pm.
Next Vestry March 20th at 5:30
The April Vestry meeting would normally be April 17 but this year that is in the midst of Holy Week. We will, instead, meet April 24th at 5:30 pm.
Closing reflection was given by Julie Crandell.
Fr. O’Flynn commended everyone for a good job getting through a lengthy agenda! A motion to adjourn was adopted unanimously.