August Vestry Minutes
Present: Fr. Donnel O'Flynn, Jesse Newby, Julie Crandell, Colby Wood, Sam Detwiler, Nancy Faure, Don Amundson, Larry Taylor, Kurt Larson, Holly Ward, Kathy Larson.
Prayer/Reflection: Fr. O'Flynn led us in prayer. Jesse shared a poem by Thomas Traherne.
Youth Group Leader Report:
Janelle Willett is meeting with parents and CC youth this evening. She hopes to find out what will draw them to participate. Hopefully it will be “excitement rather than obligation.” She wants kids to feel they are part of the church “now, not just in the future.” She thinks there ought to be a cut-off to participation in Godly Play. Regarding support from the Vestry, she suggests the possibility of an adult board which would include youth parents as well as non-parents. She likes the idea of some inter-generational church involvement. Also, there is the potential for a CC Youth Group to join with another congregation's small youth group.
Audit Committee Recommendations, Fr. O'Flynn:
1.We had no review of the 2017 Audit, nor Vestry comments. We need to complete an inventory. Minutes need to be signed and dated.
2.An Audit Review Committee of Sam, Holly and Fr. O will meet Sept 5thto review the audit and report back to the Vestry.
1.Thanks to Sam for helping with this work.
Sam reports that the shown Income is distorted. Some funds from Special will be shifted to Fund Raising. There is a $100 discrepancy showing from the bank. This amount will be taken out of Pledge & Plate so as not to skew individual donation records. To avoid this in the future, Sam recommends we photocopy checks before depositing them. Don added that we will need to train counters to do this.
General Operating Expenses has an overage from what was budgeted for the Convention. Jesse moved, Julie seconded, and it was accepted we use this overage to pay Rick Johnson as his audit expenses were not provided prior to his billing.
In the future, Janelle's salary, which Sam has now added, will be placed in the Youth Salary line. The Organ balance will drop $1,000. The Year-to-Date amount is currently positive. Don motioned, Holly seconded, and the Treasurer's Report was accepted.
Clerk Report: Colby moved, Kurt seconded, and the June minutes were accepted.
Jr. Warden Report:
1.Nancy reported that Kurt's cousin, Diane Travis, provided us with a 5 Year Plan for structural/masonry maintenance (attached). She found a stone mason to work with us. Concerns include slabs starting to slide, cracks appearing in the exterior, the slab on the reader board needing to be replaced, bricks above the entrance falling, and windows needing to be rechalked.
2.Nancy sent the report to Julie Pierrottet who will meet with Diane and the mason to discuss concerns and have questions answered.
3.Kurt added that the most expensive repair will be the ties. He recommends we get further feedback from the stone mason regarding fixing these ties.
4.The priority for now is to re-caulk all the windows.
5.Kurt has fixed the outside faucet.
Sr. Warden report: to be included in Old Business
1.Two Saints Days are included during our Season of Creation, Sept 17thand Oct 4th.
2.A parish trip, to celebrate the Equinox on Sept 22nd, will be to the Bison Range. Arrive by 4:30 to accommodate gate closing time.
1.Nancy reports that cleaning mold from the brick exterior will be done with hot water and will not damage the bricks
2.The Season of Creation agenda handout was distributed (attached). Fr. O'Flynn has been impressed with the alternative liturgies we have used as they focus on themes of creation, fellowship and stewardship. We will use them for the six Sundays of the season.
3.Craig is working on installing the new organ. Don, Peg, and Julie P. will meet to discuss further fundraising.
4.Nancy reports that John Bertram prefers a windowed door rather than a wall window in the Godly Play room. Nancy researched doors at the big box stores without much success. She will ask Roger about the possibility of finding a used door at The Restore.
5. Colby checked at Costco and found metal chairs for $18 each, and plastic for $26 each. She recommends we table this business because it is a lower priority than some other costs we are now facing.